easyHRx (“Company”, “we”, “our”, “us”) operates the HR management platform available at https://easyhrx.ai/
(“Platform” or “Service”).
This Privacy Policy explains how we collect, process, use, disclose, and protect personal information of our users, clients, and their employees.
By using the Platform, you agree to the terms described in this Policy.
1. Information We Collect
We collect the following categories of information to provide HR management services:
A. Employee & User Profile Data
Full name
Email address
Phone number
Gender
Date of birth
Address and contact details
Designation, department, employment type
Employee ID, joining date, reporting manager
Uploaded documents (ID proofs, certificates, contracts, resumes, etc.)
B. Payroll & Financial Information
Salary structure (CTC, allowances, deductions)
PAN, Aadhaar (if required by employer)
Bank account details (for salary disbursal)
Tax information (TDS, declarations, investment proofs)
C. Attendance & Work Data
Clock-in/clock-out timestamps
Leave records, leave balance, approvals
Location data (if attendance is GPS-based)
Device data (if biometric or app check-in is used)
D. System & Usage Data
Collected automatically:
IP address
Browser details
Device information
Pages visited, actions taken
Login timestamps
Cookies and session identifiers
E. Employer-Provided Data
Company administrators may upload or input employee data into the Platform.
The employer is responsible for ensuring consent or legal basis for such data submission.
2. How We Use the Information
We process collected information for the following purposes:
A. HR Management & Operational Purposes
Maintaining employee records
Attendance management and shift tracking
Payroll processing and salary disbursement
Leave management and approvals
Performance, appraisal, and document management
Generating HR reports and analytics
Compliance with statutory requirements (PF, ESIC, TDS, etc.)
B. Communication
Sending s, notifications, payslips, reminders
Support communication and account-related messages
C. Platform Improvement
Monitoring usage patterns
Enhancing user experience
Fixing bugs, improving performance and reliability
D. Legal & Compliance
Verifying user identity
Preventing fraud or unauthorized usage
Complying with Indian data protection and employment laws
3. Legal Basis for Processing (DPDP Act, 2023)
Under India's Digital Personal Data Protection Act (DPDP), 2023, we process personal data based on:
Consent from the user or employer
Legitimate uses: payroll processing, compliance, employee management
Legal obligations: taxation, labour law compliance
4. How We Share Information
We do not sell or rent personal data.
We may share data only with:
A. Service Providers
Cloud hosting providers
Payment & payroll partners
Communication providers (email/SMS gateways)
All third parties operate under strict confidentiality agreements.
B. Employers
Employee data is accessible to the employer/admin who created the account.
C. Legal Authorities
Only when required by law, court order, or regulatory obligation.
5. Data Security
We implement industry-standard measures including:
Encryption (at rest and in transit)
Secure access controls
Regular security audits
Role-based permissions
Firewall & monitoring systems
However, no system can guarantee 100% security.
6. Data Retention
We retain data:
As long as the employer maintains an account on the Platform
As required for legal, tax, auditing, or compliance purposes
For backup and security for a reasonable period after account closure
Employers may request deletion of specific employee data subject to legal obligations.
7. Employee Data Ownership
Employers retain ownership of their employees’ data.
easyHRx acts as a data processor/service provider.
We process data only as instructed by the employer.
8. Your Rights
Depending on applicable law, users may request to:
Access personal data
Correct or update inaccurate
information
Request deletion (subject to employer & legal obligations)
Withdraw consent
You may contact your employer or easyHRx to exercise these rights.
9. Cookies & Tracking
We may use cookies to:
Maintain sessions
Improve experience
Measure usage analytics
You can disable cookies, but some platform features may stop functioning.
10. Children’s Privacy
Our Platform is not intended for individuals under 18 years unless employed via legal provisions.
We do not knowingly collect data from minors without employer responsibility.
11. Third-Party Links
The Platform may contain links to third-party services.
We are not responsible for their content, policies, or practices.
12. Changes to This Privacy Policy
We may modify this Policy from time to time.
Updates will be posted with a new “Last Updated” date.
Users are advised to review the Policy periodically.
13. Contact Information
For questions or requests regarding this Privacy Policy:
easyHRx
Email: admin@easyhrx.ai
/ enquiry@easyhrx.ai
Address: 235, Binnamangala, 2nd Floor, 13th Cross Road,
Indira Nagar 2nd Stage, Bengaluru - 560038, India
Tbistone
Very quick customer support, installing this application on my machine locally, within 5 minutes of creating a ticket, the developer was able to fix the issue I had within 10 minutes. EXCELLENT! Thank you very much
Chordsnstrings
from Google
